The universal capture workflow: one library for everything you save

Most people capture information in five or more places: browser bookmarks, Apple Notes, camera roll screenshots, Slack saves, and random PDFs in Downloads. Universal capture means one library for all of it — searchable from any device, usable by your AI tools.

Why one library beats many apps

Specialized apps excel at one content type. Bookmark managers handle links. Note apps handle text. Photo apps handle images. The problem is retrieval: when you need something, you cannot remember which app you put it in.

Universal capture solves the retrieval problem by making everything searchable in one place. AI processing adds summaries and categories so you can triage without opening every item.

What to capture

• Links: Articles, documentation, product pages, research papers
• Notes: Quick thoughts, meeting takeaways, draft ideas
• Screenshots: UI references, error messages, social posts, whiteboard photos
• Files: PDFs, spreadsheets, presentations, design assets
• Voice memos: Interview notes, ideas while walking, meeting recordings

Capture surfaces by context

At your desk

Use the Chrome or Safari extension to save links and selected text. Drag files into the web dashboard. Paste URLs directly.

On mobile

Use the share sheet on iOS and Android to save from any app — Safari, Twitter, PDF viewers, photo gallery. Record voice memos in the CapturedIt app.

From email

Forward anything to save@capturedit.app from your registered email address. Links, attachments, and plain-text notes all land in your library.

Programmatically

Use the Context Hub API or SDKs to save from scripts, automations, or custom apps. See our Context Hub API guide.

A daily capture habit

1. Capture immediately. When something is worth saving, save it now — not to a temporary place you will move later.
2. Trust AI processing. Let summaries generate in the background. You do not need to read everything today.
3. Search when you need it. Retrieval is the payoff. Before starting new research, search your library first.
4. Query with AI weekly. Ask your library a question about your current project. This builds the habit of treating your captures as active knowledge, not a graveyard.

When universal capture is the right fit

Universal capture works best for people whose work spans many content types — founders doing market research, developers saving docs and error screenshots, designers collecting references, researchers gathering papers and interview notes. If you only save articles to read later, a dedicated read-it-later app may be simpler for that single use case.